Inclement Weather Policy

Inclement Weather Policy

Outdoor sessions qualify for complimentary rescheduling by the Studio in the event of inclement weather. Clients have the option to reschedule up to 24 hours before their session time if unfavorable weather conditions are forecasted.

If the client chooses not to reschedule within this window and inclement weather conditions are predicted within 24 hours or less of the session, the Studio reserves the right to make the final decision to reschedule. This decision is made based on weather forecasts, scheduling considerations, and the goal of ensuring the best possible experience and the highest quality images for the client.

Conditions that qualify as inclement weather include:

• A 25% or higher chance of rain
• Extreme wind (as determined by the Studio, generally exceeding 15 mph)
• Temperatures below 45°F or above 85°F
• High humidity levels (as determined by the Studio, generally exceeding 75%)

The Studio makes rescheduling decisions based on the best available weather information and cannot account for sudden or unexpected changes in conditions.

Elopements and Ceremonies

Ceremonies are events with a set time, place and officiant, so every elopement should include an indoor backup location, and weekend elopements take place rain or shine. For weekday outdoor elopements, if the forecast turns, contact us at least 24 hours before your coverage start time and we’ll work with you on the best option, whether that’s moving indoors or finding a new weekday date, subject to availability. If your booking includes additional team members (a second photographer, lighting assistant or associate), their fees apply again for a new date. Outdoor portrait sessions follow the rescheduling policy above.

Proposals

We treat every proposal as event coverage: we reserve your date and time for you alone and plan to be in position before you arrive. Because a proposal happens once, every proposal needs a rain plan, agreed before you book.

• Weekday proposals booked within two weeks: for an outdoor or public location on a Monday through Thursday, we’ll choose a backup date and time together from our open times when you book.
• Weekend proposals, and outdoor proposals booked more than two weeks ahead: these take place rain or shine, so an indoor or covered backup location must be secured before we send your agreement. The same applies whenever a backup date and time isn’t possible.
• The weather call: about 24 hours before your start time, the Studio makes the weather call using the conditions listed above. If they apply, we move to your backup date and time or your backup location. After that call, your date and time are set.
• On the day: we leave well ahead of your start time to be in position before you arrive, so the booked time stands once we’re on our way. If conditions become unsafe (storms, lightning, ice or road closures), we’ll find a new date together.
• If weather rules out both your date and your backup at the weather call: your retainer is kept for the time reserved, and any balance paid is refunded.
• Changes for reasons other than weather: your balance is due 14 days before your proposal, and changes made within 14 days follow the cancellation terms in your agreement.

Planning from out of town or working with a short trip? We’ll look for a backup within your travel dates on your planning call. See our proposal photography page for more on planning your rain plan.

Backup Location Responsibility

If the client prefers not to reschedule their session, they must secure a suitable indoor backup location. The client is responsible for all venue booking or rebooking fees in this case.

The Studio is happy to assist with recommendations for indoor venues, but it is the client’s responsibility to finalize arrangements.

Key Notes:

• The Studio aims to notify clients of rescheduling decisions approximately 24 hours before the session, whenever possible, based on the weather forecast available at that time.
• In some cases, rescheduling decisions may be made closer to the session time due to evolving weather conditions or other scheduling considerations.
• Clients are encouraged to monitor the weather forecast for their session and notify the Studio if they wish to reschedule earlier than 24 hours in advance.
• By failing to reschedule within this window, clients acknowledge and agree to the Studio’s timeline and rescheduling decisions.

Liability Disclaimer:

• The Studio is not liable for any third-party fees or costs incurred by the client as a result of weather-related rescheduling decisions, including but not limited to hair/makeup services, travel, or venue fees.
• While every effort is made to ensure timely rescheduling decisions, sudden weather changes may occur. The Studio aims to prioritize client comfort and the quality of the photos in these cases.

This policy is designed to prioritize client comfort and ensure the highest quality images, even under challenging weather conditions. By booking a session, clients acknowledge and agree to these terms.

(Click here for Indoor Photoshoot Location Ideas.)