Inclement Weather Policy

Inclement Weather Policy

Outdoor sessions qualify for complimentary rescheduling by the Studio in the event of inclement weather. Clients have the option to reschedule up to 24 hours before their session time if unfavorable weather conditions are forecasted.

If the client chooses not to reschedule within this window and inclement weather conditions are predicted within 24 hours or less of the session, the Studio reserves the right to make the final decision to reschedule. This decision is made based on weather forecasts, scheduling considerations, and the goal of ensuring the best possible experience and the highest quality images for the client.

Conditions that qualify as inclement weather include:

  • A 25% or higher chance of rain
  • Extreme wind (as determined by the Studio, generally exceeding 15 mph)
  • Temperatures below 45°F or above 85°F
  • High humidity levels (as determined by the Studio, generally exceeding 75%)

The Studio makes rescheduling decisions based on the best available weather information and cannot account for sudden or unexpected changes in conditions.

 


Backup Location Responsibility

If the client prefers not to reschedule their session, they must secure a suitable indoor backup location. The client is responsible for all venue booking or rebooking fees in this case.

The Studio is happy to assist with recommendations for indoor venues, but it is the client’s responsibility to finalize arrangements.

 


Key Notes:

  • The Studio aims to notify clients of rescheduling decisions approximately 24 hours before the session, whenever possible, based on the weather forecast available at that time.
  • In some cases, rescheduling decisions may be made closer to the session time due to evolving weather conditions or other scheduling considerations.
  • Clients are encouraged to monitor the weather forecast for their session and notify the Studio if they wish to reschedule earlier than 24 hours in advance.
  • By failing to reschedule within this window, clients acknowledge and agree to the Studio’s timeline and rescheduling decisions.

 


Liability Disclaimer:

  • The Studio is not liable for any third-party fees or costs incurred by the client as a result of weather-related rescheduling decisions, including but not limited to hair/makeup services, travel, or venue fees.
  • While every effort is made to ensure timely rescheduling decisions, sudden weather changes may occur. The Studio aims to prioritize client comfort and the quality of the photos in these cases.

 


 

This policy is designed to prioritize client comfort and ensure the highest quality images, even under challenging weather conditions. By booking a session, clients acknowledge and agree to these terms.

(Click here for Indoor Photoshoot Location Ideas.)

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